Administrative Assistant at Honolulu

Job Description

Administrative Assistant- Real Estate

NRT is the largest residential real estate brokerage company in the nation. NRT and its affiliated companies, marketing partners and joint ventures provides mortgage, title, insurance, escrow, warranty, relocation and concierge services to NRTs family of companies. We own and operate companies in more than 35 of the nations largest metropolitan areas, with approximately 725 sales offices, 4,700 employees and 42,000 sales associates in our extended family. Our companies do business under the world-renowned Coldwell Banker®, Coldwell Banker Commercial®, ERA®, Sothebys International Realty® and The Corcoran Group® brand names.

 SUMMARY:

This position offers a great opportunity to be involved in a highly visible and successful real estate company.  Work in a busy and exciting environment providing office support with a variety of clerical activities and related tasks. This position will be responsible for answering and directing incoming calls;, maintain and update data into excel worksheets, , and flow of correspondence.  Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload.

This position requires strong written and oral communication skills, and strong interpersonal skills.  Qualified candidate will have excellent customer service skills;  strong working knowledge of Excel, Outlook, and Word,  experience utilizing Internet; excellent data entry skills; strong interpersonal; ability to multi-task; ability to meet tight deadlines and maintain focus.

• Greets and directs visitors to the sales office
• Will take and retrieve messages for various personnel
• Provides callers with information such as company address, directions to the sales office location, company fax numbers, company website, and other related information.
• Organizes and prioritizes large volumes of information and calls.
• Maintain and updated excel worksheets
• Received, sorts and forwards incoming mail. Maintains and routes publications.
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
• Assists in the ordering, receiving, stocking and distribution of office supplies.
•  Photocopying, faxing, scanning, filing and collating.
• Works independently and within a team on special nonrecurring and ongoing projects

Job Requirements

 

QUALIFICATIONS:

HS diploma or equivalent, , 2 years’ experience with data entry and excel, MS Office Suite, Outlook, Internet, general administrative experience, desire to promote Best Practices, ability to handle multiple tasks and coordinate various assignments while maintaining poise and excellent customer service, ability to work independently, strong organizational , time-management and communication skills.

PHYSICAL DEMANDS:

Must be able to multi-task in a fast paced environment and adapt well to changes. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is required to use hands to finger, handle, or feel and reach with hands and arms.  The employee must occasionally lift and/or move up to 30 pounds. 

Please do not contact the office directly to apply.  To apply go to:

https://careers.realogy.com/OA_HTML/IrcVisitor.jsp and search for Vacancy number IRC38065 

In compliance with the Immigration Control and Reform Act of 1986, NRT LLC and its subsidiary companies will hire only U.S. citizens and aliens lawfully authorized to work in the United States. NRT does not generally provide sponsorship or employment visa status. Employment by NRT is contingent upon completing Form I-9 Employment Eligibility Verification, education verification, and satisfactory reference and background checks.

To be considered an applicant for this position you must show how you meet the basic qualifications of the job in a resume or document you upload.
 

NRT LLC, a subsidiary of Realogy Corporation, is committed to providing equal employment opportunity (“EEO") and will make employment decisions without regard to race, color, religion, national origin, citizenship, age, sex, gender, sexual orientation, sexual preference, gender identity or gender expression, veteran status, marital status, disability, or any other characteristic protected under applicable laws and regulations. Under the Americans with Disabilities Act and other applicable laws Realogy will provide reasonable accommodation to disabled applicants upon request during the application process to ensure equal opportunities to be considered for employment.

 

 

 

Country: USA, State: Hawaii, City: Honolulu, Company: Coldwell Banker Pacific Properties.