Office Coordinator at Honolulu

Job Description

We a strong Engineering firm who is in need of a Front office candidate to manage the front and be the lead of one of our office members. We would like it if this person can is looking for a career and wants to stay in this busy industry.

 

• Provide administrative support to the office; HMSA Administrator
• Prepare and edit/format correspondence, proposals, construction notes and technical specifications
• Process and notarize contracts, amendments and change orders
• Prepare statements of qualifications for solicitations/procurements to the State of Hawaii, City & County of Honolulu and Counties of Hawaii, Maui and Kauai
• Prepare resumes and qualifications, Federal Form SF330 for government bids
• Prepare renewals for annual business licenses, professional liability insurance, certificates of insurance, compliance certificate, professional engineer licenses
• Maintain corporate and administrative files
• Remit plans, drawings and tracings to City, State and clients for review and approval
• Sign-up/register attendees for workshops, seminars and meetings
• Inventory and order office supplies
• Keep track of office equipment, service contracts and serial numbers
• Prepare items for delivery, arrange pickup; U.S. mail and courier

  Reception/front desk duties; petty cash box, filing

Job Requirements

• Proficient in Microsoft Office Word, Excel and Outlook 2007, Adobe Acrobat 9roficient in Microsoft Office Word, Excel and Outlook 2007
• Type 50wpm
• Excellent Phone etiquate
• 5 years experience front office
• Will do deliveries, need car HDL/Clean abstract
• Construction industry very helpful
• If have a notary that is ideal

  Position is availabe ASAP!

Country: USA, State: Hawaii, City: Honolulu, Company: OLSTEN.